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AUTHOR: Rowena Harry

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Next Steps to Transition to Autodesk Named User

Autodesk Transition to Named User is a trade-in path for multi-user subscription; as well as network perpetual on maintenance plan, and stand-alone perpetual on maintenance plan; which have been discontinued, to Autodesk Named User (single-user) subscription.

Autodesk came out with a trade-in offer to transition to Named User at renewal time for these discontinued products.  Upon trading-in to Named User there are several steps that are required to complete the transition, and, in the allowable timeframe.

Prior to initiating any of these steps; it’s important to note that if you are using versions that are older than 2016 you will need to upgrade because Named User subscription offers version access in current + 5 previous.  Please see details on upgrading to an allowable version directly following the required next steps to complete transition to Named User further below.

Timeframe

Note that Named User subscriptions resulting from a trade-in won’t become available until one day after the current contract anniversary date of the discontinued licenses that are being traded-in. The window to perform the required steps to complete the transition to Named User is starting the day after the current contract anniversary date and within 30 days after. In the meanwhile; the discontinued multi-user subscription and/or network or standalone perpetual licenses will continue to function/remain accessible to users.

We recommend that if you have more than a few users to transition over to try it with just one or a few users; performing steps 1, 2, 3, and 5 only – to confirm success and avoid unlikely but possibly widespread disruption. Please consider also watching our video recording performing these required next steps.

Step 1: Add Users

Administrators add users within the Autodesk Account.

Step 2: Assign Users

Administrators assign users to Named User/ single-user subscription.

Step 3: Switch License Mode to Named User

The process will depend on the version of the software, and whether the previous license is still in use. If the product is a 2016 version, then a new serial number must be requested from Autodesk Support, and the product must be reinstalled. In addition to reinstallation, Transport Layer Security (TLS) updates must be installed.

If the product is 2017 – 2021, then there are two options to switch the license mode from Network, or Standalone, to Named User:

Licenses are issued after confirmation through an active internet connection. To ensure that the licensing service can function properly, please review the following links for Firewall Exceptions and Proxy Configuration:

Note: Installation files for the current and previous three (3) versions can be downloaded from the Autodesk Account at manage.autodesk.com. All versions included back to the previous five (5) versions can be downloaded from the Autodesk Virtual Assistant (AVA) at ava.autodesk.com.

Step 4: Decommission License Servers

Note this required step is only if you are transitioning from multi-user subscription or network perpetual on maintenance plan.

While Autodesk license files for multi-user subscriptions have a built-in expiration date of 30 days after the current contract anniversary date; once steps 1-3 are completed, admin(s) should decommission license servers to prevent Autodesk compliance issues resulting from users continuing to access network licenses before the built-in expiration date kicks in. Note that if you still have any products that require a network license, then you should keep LMTOOLS running. However, you should generate an updated license file removing expired or traded-in products.

Please reference Autodesk link detailing How To Uninstall the Network License Manager on Windows.

If you still have products that require a network license; please reference Autodesk link detailing How To Generate a Network License File in Autodesk Account.

Step 5: Inform Users of the New Sign-In Process

Advise Users that they will receive an email from Autodesk welcoming new users added to Autodesk Account or notifying existing users of their new subscription assignment and inviting new users added to complete their profile. Inform Users of the new sign-in process going forward.

! UPDATE YOUR PROJECTS PRIOR TO TRANSITION IF USING VERSION OLDER THAN 2016 !

The Transition to Named User offers access to Autodesk products in current plus 5 prior versions; currently 2021 back to 2016. If Autodesk’s current policy on access to previous versions impacts your projects, we recommend upgrading projects to a newer version as soon as possible.

This can be a time-consuming process but there are batch upgraders available for some products, notably AutoCAD and Revit, which can upgrade entire projects to newer versions. Please note that you should carefully check any files that are upgraded using those types of tools, and of course, you should make sure to back up your original files before running the batch tools.

For AutoCAD and related software that uses the DWG format, please note that the DWG format changes every few years; for example; The 2013 format was used for AutoCAD 2013 through 2017, and the current 2018 format is used for years 2018 through 2021.

For Revit, each year is a separate version. You can review our blog on Upgrading Revit Projects.

You can review the official Autodesk notification of their Prior Use Policy Update.

Sometimes unexpected issues arise from not having the proper updates to some background program blocking the process so please let us know if you need our assistance here and we will get our more learned colleagues in support department involved.

 

If you would like further information, please don’t hesitate to contact us at (888) 768-7568, or email info@microsolresources.com.

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Top 10 Resources for Autodesk Subscriptions

We have compiled a helpful top 10 resources to help anyone with their Autodesk licenses, solve problems, share expertise, and realize the business value of your Autodesk investments.

  1. How to do Software Reporting for Autodesk Network License | Whether it’s in preparation of Autodesk Named User transition or in consideration of upgrading from individual products such as AutoCAD to an Industry Collection, if you’re interested in gaining insights into the utilization of your Autodesk “multi-user” (Network) licenses, there are a few options available for reporting or interpreting the data from the Network License Manager (LMTOOLS). Check out this Microsol Resources’ blog post.
  2. Tips & Tricks for Upgrading Revit Projects | There are many benefits to upgrade to the latest version of Revit including security, stability, and new features. But one of the most important as of late is in preparation of Autodesk Named User transition since being on a supported version of current to 3 back from current is a requirement. Here is an article sharing some tips and tricks in upgrading your Revit projects.
  3. Bulk Add Autodesk Users in Autodesk Account | Accessing Autodesk subscription with single-user access types requires that users be added and assigned to their subscription within the Autodesk Account interface by an administrator. When multiple users need to be assigned, the process becomes more tedious. To speed up this process, we created this Microsol Resources’ blog article that explains how you can use an Excel sheet to help you bulk-add your named users.
  4. ROI Estimator | We can calculate and provide estimated savings and estimated costs for trade-in, including adding a Premium plan. Do you want to find out what is going to be your ROI? Contact your Microsol Resources Account Executive or email sales@microsolresources.com.
  5. Autodesk Roadmap | Share ideas for future product features directly with the Autodesk team and collaborate on existing suggestions with your peers. Check out the Autodesk Roadmap to stay up-to-date on Autodesk’s upcoming features.
  6. Autodesk Transition to Named User | Autodesk is retiring plans based on serial numbers and assigning each subscription to a Named User. These new plans provide benefits now and in the future, at a cost consistent with what you pay today. Do you want to find out how this change will affect you? Click the link for Autodesk’s Transition to Named User landing page to learn more. Contact your Microsol Resources Account Executive or email sales@microsolresources.com.
  7. Autodesk Steps to Transition to a Named User Subscription |This Autodesk article details the required steps following an order to transition from a stand-alone maintenance plan, a network maintenance plan, or a multi-user subscription to a single-user (Named User) subscription.
  8. Autodesk Subscription Changes Forum | Share your knowledge, ask questions, and explore Subscription changes topics.
  9. Autodesk Tool to Configure your Named User Licenses | To help you transition from a network maintenance plan or a multi-user subscription to a single-user subscription, there are two methods. For both options, users must be assigned to their products beforehand. Users can continue using their products while the tool is running but will need to restart their software and sign in when the update is complete. Check out this Autodesk post on how you configure your named user licenses.
    Admin updates all devices for all users
    Users update their desktop device
  10. Autodesk Comparison of Standard and Premium Plans | Autodesk Named User subscriptions by default include Standard Plan. But for larger sized customers that require more advanced tools, there is the option to purchase Premium Plan. Check out this comparison matrix before you choose your Autodesk Subscription.
Still have questions?

Contact your Microsol Resources Account Executive or email sales@microsolresources.com.

 

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Autodesk Licensing Options: Single-User (Stand-alone) vs. Multi-User (Network)

Change is constant.  A popular statement that likely resonates with anyone familiar with Autodesk’s ever-evolving licensing models. And while change is constant, this blog post is meant to define and detail current Autodesk licensing options as well as the choices available to licensing models that are discontinued by Autodesk’s transition to a Named User model.

Autodesk products are either being utilized through Autodesk perpetual software with either standalone or network licensing or Autodesk subscription software with either single-user or multi-user licensing. While you may be familiar with these access types, below are the descriptions and details of each:

Autodesk perpetual software is purchased up-front, in a large lump sum, and allows the use of the software (subject to terms of Autodesk licensing agreement) indefinitely.

What is a perpetual license with standalone access?

An Autodesk perpetual license with standalone access allows each license to be installed on a single workstation for a specific allowable version.

For perpetual licenses that are currently on an active maintenance plan, each license also allows for multiple versions and additional installation(s) for home or mobile use and access to cloud services, subject to terms of the Autodesk licensing agreement.

An internet connection is required for the initial download and installation of software. An internet connection is always required to access cloud services.

NOTE: This licensing model is discontinued. See further below for trade-in to Named User details.

What is a perpetual license with network access?

An Autodesk perpetual license with multi-user access allows a number of users on the same TCP/IP network to share access to product licenses.

The Network License Manager (NLM), installed on one or more servers, controls the distribution of licenses to users. Multiple users (up to the number of network perpetual purchased) access Autodesk products for a specific allowable version. Administrators can install a product on an unlimited number of devices, but the total number of users accessing the product at one time is limited to the total number of network perpetual purchased. 

For perpetual licenses that are currently on an active maintenance plan, each license also allows for multiple versions and additional installation(s) for home or mobile use and access to cloud services, subject to terms of the Autodesk licensing agreement.

An internet connection is required for the initial download and installation of software. An internet connection is always required to access cloud services.

NOTE: This licensing model is discontinued. See further below for trade-in to Named User details.

Autodesk subscription software is purchased at a lower entry point and allows the use of the software (subject to terms of the Autodesk licensing agreement) for a specified amount of time.

What is a subscription with single-user access, also known as Named User?

An Autodesk subscription with single-user access allows one or more named users to access Autodesk products.  Each user is assigned a license that they access using their unique login credentials.

For example, how many users can use AutoCAD?

A named user can download and install the software assigned to them on up to three devices but can use only one instance of the software at a time.  So access can easily be obtained at the primary office, home office, and on a mobile device such as a laptop.

An internet connection is required to authorize the initial use, download, and installation of the software and then, at a minimum, within a 30-day timeframe for Autodesk to validate the subscription is active. An internet connection is always required to access cloud services.

What is a subscription with multi-user access?

An Autodesk subscription with multi-user access allows a number of users on the same TCP/IP network to share access to product licenses.

The Network License Manager (NLM), installed on one or more servers, controls the distribution of licenses to users. Multiple users (up to the number of multi-user subscriptions purchased) access Autodesk products for the current and eligible previous versions. Administrators can install a product on an unlimited number of devices, but the total number of users accessing the product at one time is limited to the total number of subscriptions purchased.

An internet connection is required for the initial download and installation of software. An internet connection is always required to access cloud services.

NOTE: This licensing model is discontinued. See further below for trade-in to Named User details.

BIM 360 Coordinate

Here’s a recap and update on Autodesk Trade-in to Named User for multi-user licensing and discontinued licensing models

Autodesk discontinued new purchases of all perpetual software (standalone and network) in May of 2017.

Autodesk discontinued the renewal of existing maintenance plans with a phased-out approach that will culminate on May 7, 2021.

Autodesk discontinued new purchases of all non-Enterprise multi-user subscription software beginning August 7, 2020.

Autodesk discontinued the renewal of existing non-Enterprise multi-user subscriptions with a phased-out approach that will culminate on August 7, 2022.

These discontinued licensing models qualify for Autodesk’s trade-in offer to transition to single-user, now referred to as Named User.

Autodesk Transition to Named User is a trade-in path for multi-user subscription; as well as network perpetual on a maintenance plan, and stand-alone perpetual on a maintenance plan to Autodesk Named User (single-user) subscription. 

Learn more about Autodesk’s Transition to Named User and trade-in offers here.

Autodesk Named User Plans

Today Autodesk products are offered almost exclusively through subscription with single-user access. These single-user subscriptions are offered through point products such as Autodesk AutoCAD, Autodesk Revit, Autodesk Civil 3D, and Autodesk 3DS Max, to name a few, as well as add-on products such as Autodesk BIM 360 Design, and through a collection of point products known as Autodesk industry collections. 

All Autodesk subscriptions with single-user access by default are on a Standard plan. With no minimum subscription requirement, the Standard plan is tailored towards individuals and smaller teams. Autodesk’s additional plans include Premium- for medium and large teams of 50 or more, Enterprise- for extra-large teams, and Education – for eligible students and educators. 

Autodesk is responding to feedback from customers who have a need for an option suited for occasional users and intends to offer a cloud-based license solution in the not-too-distant future.

Autodesk’s continued focus and development in their Named Plans will provide greater flexibility, improve administrator management, produce data-driven insights, allow for license cost optimization, increase product functionality, integrate collaboration tools, and offer a more relevant user experience.

We at Microsol Resources as an Autodesk Platinum Partner and Value Added Reseller will continue to update you on Autodesk changes that deliver these objectives.

Feel free to reach out to us at Microsol Resources if you’re still confused about the difference between your different Autodesk licensing options!

 

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