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Bluebeam Gateway User Guide

Bluebeam Gateway is a web portal that lets you view and manage the Enterprise and Open Licenses for Bluebeam products. This blog post reviews how the Bluebeam Gateway is used for managing Enterprise Licenses and Open Licenses for your Bluebeam products, as well as performing other account-related tasks, including:

  • Creating Your Account
  • Managing Your Licenses
    Enterprise Licenses
    Open Licenses
  • Adding Administrators
  • Additional Functions

Creating Your Account

To create an account, you must be the primary or secondary account contact for an Enterprise License or Open License. Once you’ve confirmed this, you can follow the steps below to register for a Bluebeam Gateway account.

  1. Go to https://portal.bluebeam.com and click Register Now.
  2. Enter your information in all the fields.
    NOTE: The email address must match the one listed on the License Certificate or the email you received when the software was first purchased. Along with this, it’s important to make sure you enter it using the same address format.
  3. Accept the Terms of Service Agreement by clicking the checkbox, and click Submit. A message appears letting you know that a confirmation email has been sent to the name and email address listed in the Account Summary.
    NOTE: If the email doesn’t arrive in your inbox, please check your spam or junk email folder.
  4. Open the email and click Confirm. This takes you back to a page on the Bluebeam Gateway, where you will see an “Email Confirmed” notification. Use the Click Here To Log In button to begin working with your Enterprise or Open Licenses as an administrator.
    NOTE: This is a very important step. Your account can’t be created without this verification.
Troubleshooting Registration Errors
  • Check for spaces, letters, and numbers.
  • A Serial Number is a 7-digit number. It should not have any spaces, i.e. 1234567
  • A Product Key contains letters and numbers, and appears in this format: XXXXX-XXXXXXX
  • When registering, make sure that you are using your primary or secondary contact

Managing Your Licenses

Logging in to the Bluebeam Gateway takes you to the Licenses page, where you’ll see a list of all your products and serial numbers, as well as an overview of the current license usage.

NOTE: The Licenses page is a list of products and serial numbers associated with the information you entered while creating your account. If you’re expecting to see a product or license that isn’t listed, please contact us for further assistance.

This is where you can click a product name or serial number to begin viewing and managing the seat allocation for the licenses, or export a licensing report as a CSV file.

Enterprise Licenses

To start managing your Enterprise licenses, open the Enterprise License Details page by clicking a product name listed under the Enterprise License category.

In addition to the contact information, Serial Number and Product Key, this page includes an Export to Excel function on the right side for generating a license usage report, as well as a Registered and Revoked tab.

Registered Tab

This tab displays a list of registered computers, along with the product version number, IP address, original registration date, and Last Ping, which is the last time the software was used by the machine.

If you need to “un-register” one of the computers, place a checkmark in the corresponding checkbox on the left, click Revoke, and then click Continue on the next page that opens to confirm the revocation.

NOTE: The Revoke feature for Enterprise Licenses is available for Revu 2015.5 and above.

Revoked Tab

The Revoked tab contains a list of “un-registered” computers, along with the Computer Name, Version number, Revoked By, Revoked Date, and Last Ping (the last time the software was used by the machine).

You can cancel a Pending revocation by placing a checkmark in the corresponding checkbox on the left, clicking Cancel Pending, and then clicking Continue on the next page that opens. Machines will need to be re-registered manually once the Status has changed to Revoked.

Open Licenses

If you have Open Licenses that you need to manage, you can go to the Open License Details page by clicking one of the serial numbers listed on the Licenses under the Open Licenses category.

NOTE: Open Licensing for Bluebeam Revu requires Revu eXtreme, version 2015.5 or above. The Licenses page displays the products and serial numbers associated with your account. If you’re expecting to see a product or license that isn’t listed, please contact us for further assistance.

In addition to the contact information, Serial Number and Product Keys, the Open License Details page includes a Reporting feature with a graph of license usage. Below that, there is a table displaying information about Active, Registered, and Revoked Devices.

Reporting

The Reporting feature allows you to visualize data trends and examine license access in greater depth. There are a few options here that you can use:

  • Showing: This field displays the current range of dates displayed on the graph.
  • Show Denied: Check this box to display the number of Denied users in the graph.
  • Download User Data: Click this link to download an Excel spreadsheet containing detailed information about user access to the Open License. The date range included in this spreadsheet is determined by the dates displayed in the Showing: field.
  • Date dropdown: Use this dropdown to change the data that appears in the graph, and in the user data spreadsheet mentioned previously. There are multiple preset date ranges, as well as an option to create a Custom Date Range.

To create a custom date range:

  1. Click on the downward arrow above the graph. A dropdown menu will open.
  2. Select Custom Date Range at the bottom of the list.
  3. A dialog box will display over the graph. Click the date field on the left to select a start date.
    – A calendar will appear once you click. Click on a day, or use the the arrows to jump between months.
    – You can also click on the month name to see the yearly view. The arrows will now jump from year to year.
    – The dialog box will automatically close once you select a day, and your desired date will appear in the left field.
  4. Next, click on the field on the right to select an end date using the calendar.
  5. Click Apply.
  6. The graph and the Showing: field will update with your new date range. You can now examine the new data set using the directions below, or download the data as a spreadsheet by clicking Download User Data.

The graph illustrates trends based on three statistics:

  • Allowed – The number of users allowed to access Revu at the same time. This number is represented by a yellow dotted line.
  • Denied – The number of users denied access to Revu at a particular time, indicating that the number of Allowed users was exceeded. This number is represented by a red dot. Make sure the Show Denied checkbox is selected if you want to display this information.
  • Max Active – The total number of users who accessed Revu at a particular time. This number is represented by a blue dot.

You can also interact with the graph to see more detailed information:

  • Hover over the graph to see exact numbers for a particular time. A tooltip adjacent to the dot you are indicating will display the exact numbers in their associated colors. A tooltip will also display the indicated time at the bottom of the graph.
  • To view a smaller data set, click and drag over your intended range, then release. The graph will zoom in on that range. Double-click on the graph to zoom out.

Devices
The Devices table displays information about the devices which have accessed the Open License. Click the Download Registered Devices link to download a spreadsheet of the information listed here.

Active Tab
The Active tab displays a list of the computers that are currently running the software. This is where you can temporarily release a seat that’s currently being used by one of these computers. This is useful in a situation where the program was left open on a machine that’s been locked with a password, and you urgently need to free up the seat for someone else to use.

Please note: Releasing a seat doesn’t revoke the license registration for the computer, and it will still appear on the Registered tab.

Registered Tab
Just as it does for an Enterprise License, this tab displays a list of registered computers, along with the product version number, IP address, original registration date, and the last time when the software was last used by the machine.

If you need to un-register one of the computers, place a checkmark in the corresponding checkbox on the left, click Revoke, and then click Continue on the next page that opens to confirm the revocation.

Revoked Tab
The Revoked tab contains a list of un-registered, computers, along with the Version number, Status, the date the license was Revoked, and the time when it was last used.

You can cancel a Pending revocation by placing a checkmark in the corresponding checkbox on the left, clicking Cancel Pending, and then clicking Continue on the next page that opens. Machines will need to be re-registered manually once the Status has changed to Revoked.

Adding Administrators

If you’d like to have a colleague help with your license administration, you can add them to the account as either a Global or Site Administrator.

Global Administrators are able to view all licenses under the account, as well as add or remove other Global and Site Administrators.

Site Administrators can only work with licenses that a Global Administrator gives them access to. They aren’t able to add, remove, or modify administrators.

To Add an Administrator:
  1. Log in to your account and click Users from the navigation bar. This opens the Manage Users page.
  2. Click Invite User.
  3. Enter and confirm the email address of the person you’d like to add as an administrator, choose either the Global or Site administrator role for them, and click Invite.

If you select the Site Administrator role for them, additional choices will appear that let you select which of your available licenses you’d like them to manage.

Additional Functions

While you’re logged in to the Bluebeam Gateway, you can access additional features by clicking on your username, which is located in the upper-right corner of the page. When you do this, a drop-down menu appears that offers the following choices:

  • Sign Out – Logs you out of your account.
  • Change Password – Lets you change the password for your Bluebeam Gateway account.
  • Downloads – Takes you to Bluebeam’s Updates and Installation page, where you can download the latest Bluebeam Software product updates.
  • Contact Us – Takes you to the Contact Us page, where you can send a message to our Account Services or Technical Support team.

You can always contact Dan Mertz directly by email at dmertz@microsolresources.com.

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Bluebeam Revu Licensing Models

Bluebeam offers three different types of licensing models for your Revu software – perpetual, open, and enterprise. Review below to learn which license type is best for your workflows.

Perpetual Licensing

This is an indefinite license which registers Revu on a per-workstation basis.

Open Licensing

Available for Revu eXtreme 2015.5 and above, Open Licensing allows companies to authorize multiple machines without purchasing a seat for each computer. When Revu is used, a license is checked out from a shared pool of seats, and checked back in when the application is closed. This allows customers to only pay for the number active users allowed at any given time.

Enterprise Licensing

This is a special license designed to manage your perpetual and/or open seats, as well as monitor computer turnover, by:

  1. Automatically releasing registered computers that have not communicated with our licensing server after 15 days.
  2. Providing a temporary 5% overage of the total number of allowed installations.

For answers to technical questions, more details, and pricing information please reach out to dmertz@microsolresources.com.

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Updated Measure Tools in Bluebeam Revu 2017

Bluebeam Revu 2017 has some major improvements which we listed in our previous blog post here. Below, we discuss the latest improvements to Revu’s measurement tools.

Slope

Revu’s Length  and Area  tools now have a built-in field for slope, adding a new dimension to your markup measurements. Slope may be defined by Pitch, Degree or Grade.

Slope is particularly useful for things like roof pitch (Pitch); roadways and onramps (Degree); or grading and earthwork while landscaping (Grade).
To use this feature:

  1. Place a Length or Area
  2. Select the measurement on the PDF, then open the Measurements
  3. Scroll down to the Slopedropdown menu. Select the type (PitchDegree or Grade), then enter the necessary values.

New Width and Height Columns

Width and Height columns have always been available in Revu, but they would only display the actual width and height of the measurements – the columns remained blank for markups. Now, Revu’s Width and Height columns will display scaled width and height measurements. Revu’s old width and height columns are now named Document Width and Document Height.

To use this feature:

  1. Place measurements on the workspace.
  2. Open the Markups List(Alt+L).
  3. If you have not turned on the Widthor Height columns, click Columns  and then select them from the dropdown menu.

Show Captions

You can control which measurement captions display on the page. In the Properties panel, the Edit dropdown menu (next to the Show Captioncheckbox) allows you to select the captions that you want to display. This replaces the single Show All Measurements checkbox in previous versions.

To use this feature:

  1. Select one or more measurements.
  2. Open the Properties tab (Alt+P).
  3. Check the box marked Show Caption. To specify which labels you want to appear on the drawing, click the Editbutton to the right of this text and specify the labels in the dropdown menu.

Units Display in Markups List

In the past, units for measurements were displayed in a separate Units column. In Revu 2017, units display within the same column as their respective values. A separate column for units will be included when the Summary is exported to CSV or XML format.

To use this feature:

  1. Place measurements in the workspace.
  2. Open the Markups List(Alt+L).
  3. Make sure at least one measurement-related Column is selected to see the difference:
  • Documents Width
  • Document Height
  • Length
  • Area
  • Wall area
  • Volume
  • Measurement
  • Height
  • Width
  • Depth
  • Rise/drop
  • Slope

 

Cutout Improvements

A few improvements have been made to the Cutout tool, making your workflows that much easier. Watch this tutorial  to see how they work.

Cutout Backfill

Cutout Backfill makes measuring Cutouts  as simple as clicking on them. After you have used the Cutout  tool on an Area  or Volume markup, hover over the cutout with the Area  or Volume  tool again, then click to measure it.

Tip: You can use Shift+click to fill all unfilled cutouts within a measurement!

Cut Over Edge

As long as you begin within a measurement, Revu will allow you to draw outside the edges of a markup with a Polygon Cutout .

Copy and Paste Cutouts

Copy and paste cutouts using Ctrl+C and Ctrl+V (respectively), or Ctrl+click+drag.

Delete Cutouts

Right-click on the cutout you want to delete, then select Delete Cutout.

Ellipse Cutout Option

Ellipse-shaped cutouts can now be created. Click Cutout  > Ellipse .

Improved Scale Calibration

Various improvements have been made to Scale Calibration to ensure the accuracy of all measurements made in Revu. Moreover, scale calibration may now be applied to all pages in a document.

Count Enhancements

Check out this tutorial  to see the Count  tool enhancements in action.

Custom Count Symbols

Revu no longer limits you to basic count symbols. You can turn any markup into the custom count you need in just a few steps:

  1. Place a markup. Or, if you are using an existing markup, skip to step 3.
  2. Drag the markup from Recent Toolsto your tool set of choice.
  3. Right-clickCreate Count
  4. A copy of the markup with a overlay will be created at the end of the tool set it was created in.

Width, Height and Depth

Count  measurements now have their own values, enabling you to calculate total area or total volume across multiple counts. You can edit these values in the Markups List as long as you have an appropriate measurement column enabled.

  1. Place your Counts in the workspace.
  2. Open the Measurementspanel (Alt+U).
  3. From here, you can set the DepthWidth, and Height

Alternatively, if you have selected the desired measurement criteria from the Columns  menu, you can edit these values in the Markups List by double-clicking the value field.

Show Caption

Make your Counts  much more informative with measurement data or custom text within count measurements:

  1. Select the relevant Count
  2. Open the Properties panel (Alt+P).
  3. Select Show Caption(if it’s not checked already), then specify the labels to display using the Edit

Copy and Paste Improvements

If you have ever done takeoffs on a multilevel floorplan, you may find yourself placing your Counts  in more or less the same places each time. The ability to copy and paste Counts  between pages and files makes this process much quicker:

  1. Select the Count
  2. Right-click> Copy, or Ctrl+C from one file.
  3. Open or create a different file, then Right-clickPaste, or Ctrl+V.

Split and Merge

Counts  now have Split and Merge capabilities, similar to Split and Resume with Segments. These additions make takeoff workflows much more flexible. You can split up any count into separate groups, or merge them back to their original group at any time.

Split selected symbols to create separate counts:

  1. Select the symbols you would like to separate from the count.
  2. Right-click, then select Split. The markups with yellow control points will become their own count.

Split all symbols within a single count into individual markups:

  1. Select one of the items in the count.
  2. Right-click, then selectSplit All.
  3. All markups have now become their own separate count.

Merge Counts can be used to rejoin split counts, or to combine disparate counts into a single count:

  1. Select the Count markups you would like to join.
  2. Right-click, then select Merge. The markups will become a single count again.

Automatically Split Across Spaces

This feature keeps Space  information relevant to Counts  within the symbol itself. In the past, Counts  would only contain the Space  information where the first Count  was placed. Keeping this information within the symbol makes it much easier to keep track of your Counts .

To view Space information, make sure the Space column is selected in the Columns  menu, located in the Markups List.

If you have any questions regarding these features or your Bluebeam software, please contact Daniel Mertz at dmertz@microsolresources.com.

 

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