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Top 20 Helpful Tips, Tricks & Shortcuts for Bluebeam Revu

Here you will find helpful tips, tricks & shortcuts for Bluebeam Revu. Tools are only as good as our ability to use them. That’s why we want to help you power up your knowledge of Bluebeam Revu. The Revu Tool Kit is a collection of useful tips, tricks and keyboard shortcuts to supercharge your workflows.

1. Call out multiple areas on a drawing from a single comment

Place the Callout tool on the PDF, then right-click the arrow and select “Add Leader” to draw additional leader lines. Repeat the steps to point to multiple locations on your drawing.

2. Apply markups to all pages

Right-click your markup and select “Apply to All Pages” to place that markup at the same location on every page in your document.

3. Automatically autosize text boxes

If you always want your text boxes to be perfectly sized for the text they contain, go to Revu> Preferences> Tools > Markup and select the checkbox “Autosize Text Box and Callout Markups”. Or use keyboard shortcut Alt + Z to auto-size a single markup.

4. View frequently used tabs and panels on a second monitor

Optimize your dual monitor workspace! If you frequently access tabs and panels like the Tool Chest and Markups List, you can click and drag them over to your second monitor so that they are always in view. Then you can also make them as large as you’d like.

5. Hyperlink your markups

To add a hyperlink to any markup, right-click the markup and select “Edit Action” from the context menu, then choose the hyperlink option. You can also use the keyboard shortcut Ctrl + Shift + E.

6. Open Hyperlinked content in a new document tab

Clicking a hyperlink in Revu will take you from your current document into the linked content. However, if you’d like to stay where you are an open the link in a new document tab, simply hold down the Ctrl key while clicking the link.

7. Check if your PDF is a scanned document or an original vector file

For a simple way to tell if a new file is a vector or scanned, zoom into the drawing-think 800%+. If it begins to pixelate, it’s scanned. If it stays crisp, it’s a vector.

You can also try highlighting the text in a document. Vector documents will allow for text to be selected, whereas scanned documents will only recognize text if OCR has been run. Vector files allow you to snap to content to quickly get the most accurate measurements, so we recommend asking for vector files instead of scans whenever possible.

Note: Some vector content may not be selectable, such as SHX font.

8. Export PDFs to Word or Excel format

You can bring your PDF back to Microsoft® Word Or Excel®  by going to File > Export and then pick your preferred export file type. This is especially useful if you need to make many changes to a text-based document but only have the PDF version.

9. Collaborate  with your project partner using Studio Project or Studio Sessions

To get started, click on the Bluebeam Studio icon on the Panel Access and create a new account. Once logged in, you can use Studio Projects or Studio Sessions. Studio Projects is a single centralized location to store documents in the cloud. Studio Sessions let project teams review, mark up and update the same files at the same time, allowing partners worldwide to connect on the same set of documents.

10. Apply scales to your toolsets

Go to the Tool Chest panel, choose the toolset you’d like to create a scale for, and select Properties > Set Scale. This allows your tools to automatically scale in relation to any calibrated drawing or viewport they are placed in. For example, a symbol in a toolset configured with a baseline scale of 1″ = 1′ becomes proportionately smaller when placed on a document set to  1″ = 10′ scale.

11. Translate markup text

To translate markups, go to Document > Translate Markups. Choose the original language and the language you’d like to translate to, then click OK.

If you need to translate text that is in the original PDF, you can either select the text and copy and paste it into a text box, then follow the translation process above. Or, follow Tip # 9 followed by the translation process, and the translated text will appear in your Markups List summary report.

12. Draw perfect lines, squares, and circles

A longtime favorite: Hold down the Shift key to draw a perfect line. square or circle when using the relative markup tool.

13. Quickly make copies of your markups

To quickly create a copy of any selected markup, hold down the Ctrl key, then click and drag the markup to the side. If you’d also like to paste it in the same place on another PDF, copy the markup and use Ctrl + Shift + V when you paste on the new page.

14. Hide the Panel Access

To minimize the Panel Access and have access to more screen real estate, click on the blue bar. Simply click on the blue bar again to bring it back.

15. Share Studio Project file links

Share a file from a Studio Project with anyone by using Share Link, which will provide a link that you can sen to your collaborators. Simply right-click the file in your Studio Project and select Share Link.

The file can be password-protected and set to expire either at the end of the project or after 24 hours. As long as the link is valid, it will always contain the latest version of the document that has been updated within the Studio Project.

16. Adjust color on your PDF

This is a great option for CAD drawings! Go to Document > Color Processing to change the colors of PDF content. Color processing can also convert colorful PDFs to monochrome or grayscale.

17. Access the internet within Revu

Did you know that you can open a web page within Revu? Simply right-click next to your current document tab and select WebTab from the context menu.

18. Color-code your markups according to the status

Did you know that you can give markups statuses, such as approved or rejected? Then you can easily visualize the status of markups by color-coding them so that the colors change automatically as you change the status of the markup. This works really well with Punchkeys.

To color-code, a markup, go to the Status column in the Markups List, click on Manage Status, select a state (such as approved, rejected, etc.), and then select Modify to choose a color for that state.

19. Copy Spaces across multiple pages

Spaces, the feature in Revu for defining regions of a drawing, can be copied across other pages and files in Revu. This is a great way to save time from individually recreating each space if you are working on files with duplicate floors, such as health care or hospitality projects.

Go to the Spaces panel, right-click your selected Space name in the list and select “Copy”. You can also select multiple Paces in the list by holding down the Shift key while making your selections, and then choose Copy. Paste into your selected document.

20. Quickly calculate area measurements within Spaces

You can get area measurements directly from Spaces. Just right-click on the Space and select “Create Area from Space.”


Revu keyboard shortcuts can now be customized! So you can remap existing Revu shortcuts to match similar functions in other programs you already use or add new shortcuts to create your own personal list of frequently used commands. New customizable shortcuts include batch tools, sketch tools, cut content, erase content and lots more.

How to create custom keyboard shortcuts

Select Revu on the Menu bar and click Keyboard Shortcuts. In the Keyboard Shortcuts window, select the tool or command you want to shortcut, enter they keystroke in the Shortcut field, and click Add. To use a shortcut already assigned to another tool, click Reassign.

All shortcuts listed in the Revu menu system will be automatically updated once a new shortcut has been assigned, making them easier to find and remember.



If you have any questions about Bluebeam, please contact

Ready to purchase your Bluebeam Revu licenses? Go visit our Online Store.

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Stay on track with Bluebeam Revu

Microsol Resources is a recognized leader in building information modeling (BIM) technology solutions, and has been named a Platinum- Level Partner (The highest level  in the Bluebeam Partner Program) by Bluebeam Software, a leading developer of digital markup, measurement, and collaboration solutions for document-intensive industries, as well as a leading Autodesk Platinum Partner serving the architectural, engineering and construction (AEC) industries.

Bluebeam Revu keeps design, engineering and construction teams connected throughout the entire project lifecycle. Revu is designed to speed up communication and minimize project delays with award-winning PDF creation, editing, markup and collaboration technology. You’ll drive project efficiency by using markup data throughout your project and streamline processes to get more done in less time.


Who is Revu meant for?

Bluebeam Architect Icon Bluebeam Engineer Icon Bluebeam General Contractor Icon
Architects Engineers General Contractors
Bluebeam Specialty Contractor Icon Bluebeam Estimator Icon Bluebeam Superintendent Icon
Specialty Contractors Estimators Super­inten­dents

Learn more about the different Revu products, and see which one is right for you.

The essential solution for intuitive 2D and 3D PDF markup, editing and collaboration.

The solution for CAD users that includes all the features from Bluebeam Revu Standard, as well as smart plugins for 2D and 3D PDF creation.

The robust solution includes all the features in Bluebeam Revu Standard and CAD, built for power users who want to automate complex processes and push the limits of document collaboration.

The solution for Mac users that enables 2D PDF editing, markup, and collaboration. As of March 2019 Bluebeam will no longer develop new versions for Bluebeam Revu for Mac.

The solution that provides advanced administrative functionality for added visibility over your organization’s Studio activity.


This course is designed for new users of Revu who work with PDF documents in the Architecture, Engineering and Construction industries. Get in-depth, education on common Revu workflows at a pace that fits your schedule. See more information here.

In our 1-day classroom-style instructional session with our Bluebeam Certified instructor is being offered in our three office location: New York, Philadelphia, and Boston. During this course, you will learn how Revu will help you organize, markup, edit and track comments in a PDF drawing set. For a full list of upcoming classes, click here.


Already using Revu? Upgrade to the latest Revu version now, and contact us at


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Discover How to Go Green Using Bluebeam Revu

Every construction project has a specific set of documents that are vital for the overall success of the project, including drawing, contracts, specifications and other important information. To create a full set of architectural drawings, companies use an incredible amount of paper. In order to be able to communicate with the team, these drawings must be distributed to each relevant team member. If a project manager or a general contractor decides to create a RFI, new copies of the drawings have to be printed and redistribute to the team to notify any change. If the copies aren’t delivered in time or if someone involved is left out, it can lead to serious delays in construction, and significant cost overruns.

As noted by the Construction Industry Institute, construction firms spend an estimated $15 billion a year performing rework on projects due to inaccuracies in the initial drawings, failure to distribute new versions of drawings to subcontractors, and discrepancies between builders and architects.

Here is when Bluebeam comes to revolutionize the way PDF documents are used and shared. With Bluebeam Revu, any person involved in the project can easily and intuitively upload architectural drawings into a single master set, that is automatically organized, named and numbered. Bluebeam Revu allows architects, engineers and construction professionals adapt digital workflows that span the entire project lifecycle, from site surveys and field reports to design review and punch.

No matter where you are, you can edit and markup PDFs on the go, and collaborate in real time by using Revu on a Windows tablet or iPad. You can also mark documents and send out RFIs easily and effectively without having to worry about having the information lost.

Bluebeam editing tools let you edit text, apply headers and footers, assemble files, and add, delete or rotate pages while PDF markup tools let you redline 2D and 3D PDFs with customizable markups tools such as text, notes, highlighter, lines, clouds, callouts, stamps and more. The measurement tools let you take measurements, count from PDFs, and perform area cutouts electronically, this not only saves you time, but saves money on the overall project.  You can also add formulas to the built-in worksheet using the Formula Editor to calculate costs in Revu.

If you’re ready to purchase your Bluebeam Revu licenses, please make sure to visit our Online Store.

Have more questions? Please don’t hesitate to contact us at

To learn more about how Bluebeam is allowing architects, engineers and construction professionals to adapt digital workflows that span the entire project life-cycle, from site surveys and field reports to design review and punch, you can view our webinar on Discover How to Go Green Using Bluebeam Revu. 

Bluebeam Revu

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