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AUTHOR: Daniel Mertz

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Work Anywhere with Bluebeam Revu

Architecture, engineering, and construction (AEC) are fast-moving industries. An era of rapid digitalization is upon us, and it’s more important than ever in this globalized economy to leverage that technology toward smarter, easier collaboration. Here are some tips to get the most out of collaboration and communication so you can work anywhere with Bluebeam Revu and be more efficient and productive—allowing you to focus on what really matters: getting the job done.

A blueprint for better collaboration

Bluebeam - Communication

90% of construction professionals surveyed say it’s important to collaborate digitally.

Collaboration can be an intimidating word. But really, it all boils down to communication. The construction industry is changing at a rapid pace and, along with it, the technology we use to build our world. But don’t let the abundance of options out there bog you down. What you really need are tools that make communication easier. That’s especially true in a global economy, where architects, engineers, and builders often work together on one project across continents and time zones.

It’s sometimes impossible to have all the stakeholders sitting down in the same room, which is why it’s critical to take advantage of benefits like the Studio capabilities in Bluebeam® Revu®. Studio allows collaborators across the world to “sit down” in a meeting and talk with each other. All while looking at the very same document on their computer screens, in real-time.

A recent survey by Construction Manager Magazine of nearly 200 AEC professionals found that fewer than 20% of respondents were confident in their company’s ability to collaborate throughout the BIM process. Yet, 90% of the professionals said it’s highly important to collaborate digitally. Studio in Revu helps bridge the gap, allowing firms to enhance project collaboration. Give your people the tools they need to succeed.

Bluebeam - Access Anywhere Anytime

95% of respondents in the Construction Manager survey says it’s important to be able to work whenever, wherever.

It’s vital that team members can access the most accurate data, anywhere, anytime. From the office to the airport, the job site to the hotel room, 95% of construction professionals surveyed in Construction Manager said they need access that fits their schedule, so they and their teams can be efficient and effective. This can be especially important to the new generation of workers, which has grown up surrounded by mobile technology. With the US construction industry facing serious labor shortages, you’ll need to do everything you can to attract the right talent.

Revu makes drawings, documents, and data accessible anywhere, anytime, on tablet or laptop, in the field, or on the fly. Plus, you save money on printing and shipping costs and don’t have to worry about where to store unwieldy drawings or reading an elevation beneath layers of grime, coffee stains, and pencil edits. Being able to work on the go often shaves weeks and even months off of project schedules. One US firm saved 2-3 weeks of design reviews using Bluebeam Studio Sessions, which allowed simultaneous drafting and designing. Using Bluebeam profiles, markups, toolsets, dashboards, and Studio Sessions, the company also provided a much better end
product for owners.

Bluebeam - Single Source of Truth

Rework, on average, accounts for 9% of total construction costs. On a $5 million project, that’s $450,000.

Working from a single, reliable data source means that everybody on your project can access the most current, up-to-date information. Let’s face it: though it’s often a messy process, we’re all used to emailing important information back and forth—whether that’s
project updates or the latest version of a drawing. But it’s all too easy to lose track of things, and that leads to confusion, lost time and, in some cases, rework.

Having a single source of truth, such as a document set edited in Revu where all changes are tracked and logged, means that project partners can access the most up-to-date information without having to fish through long email threads. Building projects that cost millions of dollars are simply too valuable to risk having people on the wrong page, making changes to a floorplan, or estimating takeoffs from an out-of-date document.

Whether you’ve got a staff of two or 200, you know how miscommunication can throw a wrench into schedules and budgets. A Navigant Construction Forum research perspective entitled “The Impact of Rework on Construction & Some Practical Remedies” showed that rework, on average, accounts for 9% of total construction costs. On a $5 million project, that’s $450,000 that didn’t have to be spent. Having a single source of truth helps you find errors before they become costly.

Taking the next step

If you’ve made it this far, you’re on the right track. The future is clear: firms that collaborate effectively will prosper. Those that maintain data siloes will face increasingly smaller profit margins and uncertainty. According to the McKinsey Global Institute Digitization Index, only agriculture and hunting are less digitized than the construction sector, which means digital collaboration in AEC is lagging behind too.

While there’s a lot of room for improvement in the way the AEC industry collaborates, there’s also reason to be optimistic. After all, now you know these essentials for improving collaboration within your organization:

⸺ Access anywhere, anytime
⸺ Single source of truth
⸺ Communication

You also understand that better collaboration can lead to faster project delivery times, reduced rework, and great profits. Are you ready to take the next steps? Revu is the leading technology solution that sets the standard for project efficiency and
collaboration for AEC professionals worldwide.

Bluebeam Revu - Desktop

Revu offers:

  • An effective solution bridging the gap
    between the job site and the office.
  • Best-in-class markup and editing capabilities.
    Bluebeam Studio for document management
    and real-time collaboration anywhere.
  • Repeatable, customizable processes that make you more efficient.
Go to bluebeam.com/trial/microsolresources to download a free trial today.

 

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Why do I need an annual Bluebeam Maintenance & Support?

Bluebeam Software Maintenance is an annual maintenance program for Bluebeam Software and available for all users when you buy new Bluebeam licenses. Why do you need it?

Here are FAQ and info on why you need it and what do you get with the Bluebeam maintenance and support:

What is included when I purchase Maintenance?
With active Maintenance you’ll receive direct phone and email access to our experienced Technical Support staff during regular business hours, the ability to easily upload and distribute mobile-optimized drawings to any device in the field with Bluebeam Drawings*, and free upgrades to the latest version of Revu while your term is active.

*Drawings is optimized using the United States National CAD Standard® (NCS).

How can I purchase Maintenance?
Maintenance is available at the time of purchase and renewable every year. Maintenance is available through our web store at the time of purchase. Please contact us or contact your reseller if you forgot to buy Maintenance.

Does Maintenance include training?
No, it doesn’t, however, there are free training videos on our Knowledge Center and we host Events like free webinars on an ongoing basis.

If you are looking for something more personalized, we also offer both In-Person and Online Training as well as self-paced and on-demand training option with Bluebeam University. If you have training questions, you can contact us.

How do I know if I have Maintenance?
If you have Maintenance, it will be listed on the license certificate you received when the software was purchased. If you are unable to find this email, you can contact us.

How much is the Bluebeam Maintenance?
Maintenance is a different price depending on the type of Bluebeam Software you purchase.

Revu Standard Revu CAD Revu eXtreme
$99 per seat/year $119 per seat/year $149 per seat/year

 

 

 

What are my support options without Maintenance?
1. For as long as your software is in Core Support, you will have access to any bug fixes released on that version.

2. You will have access to our growing database of how-to, troubleshooting, and training materials located on our Knowledge Center, as well as our free webinars.

3. You can email our technical support team at support@microsolresources.com.

What if I have additional questions?
If you need technical assistance beyond our technical team, you can email us at bluebeam@microsolresources.com.

 

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Top 8 Things to know about Bluebeam Enterprise Licensing

Bluebeam is the best-in-class PDF markup and collaboration tool that is used by architects, engineers, and contractors throughout the lifecycle of a building project. With Revu you can compare documents, do estimations, submit RFIs and plans for approval, and a whole lot more—all in the same software.

Bluebeam has a management portal to keep tabs on all licenses. It shows how many users, which edition, who is using it, if they are active/unused, allocate, etc. This is Bluebeam’s “Enterprise licensing” system. It essentially opens an umbrella, and any license under that umbrella can be seen and managed within the Enterprise Portal. It does three main things:

  1. The Enterprise system will ping computers every 15 days to see if they have been used. If they have been used, it will leave the license. If it has not been used, it will release that license, to now be used by someone else.
  2. Access to the portal to login, monitor, and release licenses when needed.
  3. It also gives you a 5% overage on installs (i.e. company has 100 licenses, they can install up to 105). This is really for temporary installs or a “buffer” on license installs. Meaning, you can install and get new users up and running while not having to worry about the finances.

Enterprise is a system that can be added to any active/current license on maintenance. It is renewed every year like maintenance, to keep the management functionality active.


1. How does Enterprise Licensing work?

An Enterprise License is a special license key of Bluebeam Revu designed to help manage computer turnover. It does two things:

  1. Automatically releases registered computers that have failed to communicate with our licensing server for 15 days.
  2. It provides a temporary 5% overage of the total number of allowed installations.

In other words, once a machine takes up a seat by registering to an Enterprise License, it will periodically ping Bluebeam’s Licensing Server to confirm that it is still active. If the machine fails to communicate with the server for a period of 15 days, it will automatically be released from the license key, freeing up the seat to be registered to another machine. The 5% overage, or cushion, allows for the lag time between re-imaging workstations or releasing inactive seats. If you exceed the overage allowance, an “exceeded licenses” warning will appear, and further installations will be restricted.

The benefit of Enterprise Licensing is that there’s no longer a need to manually uninstall or release seats from workstations that are being transferred, phased out or re-imaged, which ensures that your licensed seats are fully utilized. You can view or manage your Enterprise License at any time through our web portal, the Bluebeam Gateway


2. What are the Administrator capabilities for Enterprise Licensing?

  • Access to the Bluebeam Gateway
  • Count active Revu users versus available seats
  • Manage multiple seats through a single interface
  • Invite additional Administrators to assist in managing active users.

3. How do I know if I have used all my licenses? Is there a charge for going over?

With an Enterprise License, you gain access to the Bluebeam Gateway, a web portal for viewing and managing both Enterprise and Open Licenses. The Bluebeam Gateway allows you to view how many seats of each version and edition you own, how many computers, or “seats,” are registered to each license, and which computers they are.

As long as your total number of registered machines per edition does not exceed the total number of seats allowed plus the 5% overage allowance, you are good! If you are approaching or exceeding your limit, you can purchase additional seats or unregister licenses from computers as needed. Any new seats purchased may take up to 24 hours to update and appear in the Gateway.


4. I logged in to the Bluebeam Gateway and I can’t find what I’m looking for.

We’ve recently consolidated individual licenses into single accounts tied to organizational domain names to provide a simpler and more customer-friendly experience. Please reference our support article for more information.


5. Why can’t I access the Bluebeam Gateway with my existing login information?

As we strive to provide better customer experience, we’ve created Bluebeam ID, which allows users to seamlessly access multiple Bluebeam applications, including Bluebeam Gateway and Bluebeam Studio. To get you set up, we’ve sent out an email to the Gateway admin listed in our system to create a Bluebeam ID. Please remember to check your spam folder. If you can’t find the email or are still having trouble, please reference our support article.


6. What is a Bluebeam ID (BBID)?

Bluebeam ID is the log in that allows you to seamlessly access multiple Bluebeam applications, including Bluebeam Gateway, Bluebeam Studio, and Bluebeam Drawings*. If you already have a Studio account, you can use the same email address and password for your Bluebeam ID. If you do not use Studio, you can use the email address associated with your existing Gateway account to create a Bluebeam ID.

*Drawings is optimized using the United States National CAD Standard® (NCS).


7. How do I qualify for Enterprise Licensing?

There are a couple of requirements for Enterprise Licensing. First, your licenses must be consolidated into a single license key by-product. Second, your annual Maintenance must be current and maintained. Please note, Enterprise Licenses are not intended for Citrix or other terminal server environments.


8. How much does Enterprise Licensing cost and how can I find out more?

For information about Enterprise Licensing, contact us at bluebeam@microsolresources.com.

Ready to try Revu 2019? Click here to get your free 30-day Bluebeam Revu trial today.

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